Resources

PIP — Payee Information Portal

Register here first to get your Vendor/Payee Code — required before you can be paid by the City. Also used for Electronic Funds Transfer setup.

Note: subcontractor reporting moved from PIP to PASSPort as of Sept 2024 — manage that in PASSPort instead.

PASSPort — Vendor Enrollment

Create your vendor account and get "Filed" — this is what makes you visible on the Citywide Bidder List.

Award Clearance / Procedural Requirements

Whether you were competitively awarded or received City Council discretionary funding, this is the checklist stage that must be completed before registration can begin — for discretionary awards, this should start immediately after your application is submitted, not after you're confirmed.

Contract Registration (Comptroller)

The City Comptroller must register your contract before you are allowed to submit a single invoice — this is the single most important gate in the entire process, and the one most vendors don't know exists until they hit it.

Purchase Order (if applicable)

For Requirements Contracts specifically, a Purchase Order (PO) is issued and is what your invoice will be created against. Other contract types are invoiced directly against the registered contract instead.

Submit Your Invoice

Once registered (and a PO is issued, if required), you can create and submit invoices directly in PASSPort — this is literally how you get paid.

Track Your Payment Status

Check your financial transaction history and payment status directly in PIP, or pull a Vendor Report in PASSPort to see where an invoice stands.

"Getting Started" Webinar Series

Live monthly webinars for organizations starting their contracting journey — vendor enrollment, finding opportunities, and completing award tasks, run directly by MOCS.

MOCS Resources Library

Guides, glossary, and recorded webinars covering vendor enrollment, budgets, invoices, and financials — the official reference library behind everything in this class.

SBS — M/WBE Certification

Apply for Minority/Women-Owned Business Enterprise certification through NYC Small Business Services — free, typically 90–120 days.

NYS Workers' Comp Board — CE-200 Exemption

File your Certificate of Attestation of Exemption if you're a solo operator or 1–2 member LLC with no employees.